Attendees will have the ability to book appointments with you on the platform throughout the event. To set up your availability, click on the “calendar setting.”
For each day that you would like to have appointments, click on “add timeslots.” Please keep in mind that depending on the event and the business rules of the event organizers, the days at which you are permitted to accept appointments might be limited.
When creating one single appointment listing, you will be able to choose the start and finish time and how many time slots per listing you are able to accommodate.
You will be able to edit the start and end time of the time slot, how many spaces are available for this time slot, and even add a title to indicate the meeting type (option field).
With the bulk option, you can now create multiple appointment listings in one go and choose how many minutes in between each meeting you will need and how often the occurrence should happen.
You can see the difference between a single listing and a bulk listing with time in between each meeting here:
Once your calendar is up to date, you can go to the “Appointment’s tab” to see how the attendees will be able to view your availability and make appointments.
When an attendee clicks on “Book Appointment, they will receive a pop up to confirm the booking invite. If you are participating in a hybrid meeting, the option for attendees to select a virtual or in person meeting will be available.
On the exhibitor’s side under “My Appointments”, you will see who has requested to meet with you in the timeslot you have listed. If you would like a colleague to take over this appointment, click decline and have your colleague reach out to the person to book a one-o-one. If you’re ready to meet with the attendee, hit “approve.”
Once you click “Approve”, refresh your page and the appointment will be moved to “Upcoming appointments.”